{"id":1221,"date":"2020-10-28T13:07:09","date_gmt":"2020-10-28T13:07:09","guid":{"rendered":"https:\/\/www.filefix.org\/tips\/?p=1221"},"modified":"2020-10-28T13:07:11","modified_gmt":"2020-10-28T13:07:11","slug":"reduce-office-365-mailbox-size","status":"publish","type":"post","link":"https:\/\/www.filefix.org\/tips\/reduce-office-365-mailbox-size\/","title":{"rendered":"Reduce Office 365 Mailbox Size \u2013 Complete Solution"},"content":{"rendered":"\n<p>In\ntoday\u2019s era, the major crises faced by several users are how to reduce Office\n365 mailbox size without deleting their crucial emails? As we know that Office\n365 basic plan for Business, Premium, Enterprises from E1 to E3 provides 50 GB\nof mailbox storage. While using Office 365 for a longer period the Office 365\nmailboxes get filled and now users are unable to send and receive emails. In\nthat case, Microsoft delivers you two options-either you have to delete the\ndata from the server or upgrade the Office 365 plan.<\/p>\n\n\n\n<p>Therefore, in this article, we will go to explain how you\ncan resolve such a query without upgrading your plan by simply using this\ncomputerized solution i.e&#8230; Office 365 Backup tool the software is capable to\ndownload your Office 365 emails, contacts, calendars into 5+ file formats and\nautomatically deleted the data from the server once the downloading is finished.<\/p>\n\n\n\n<p>To know the process of the tool in detail read this\narticle. Here we will provide you detailed working of the automated tool,\nfeatures, and why we choose this tool. Before moving towards the working of the\ntool let\u2019s have a look at the benefits of taking backup of Office 365 account.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Advantages of Taking Backup of Office 365 Email Account<\/strong><\/h2>\n\n\n\n<p>Users need to take the backup of Office 365 account data to reduce Office 365 mailbox size without deleting it along with that you can also eliminate these risks mentioned below by simply taking a backup of Office 365 user data.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Ransomware Attacks<\/strong>: In this several cybercriminals used cloned emails and send virus attachment to the companies once they get access to your data they ask you to pay some ransom otherwise they delete your data.<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Emails Retention:<\/strong>\u00a0In case your Office 365 license got expired and you have forgotten to renew it your emails automatically deleted after some time.\u00a0<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Accidental Deletion:\u00a0<\/strong>Sometimes user mistakenly deleted their crucial data while removing unwanted files. If you don\u2019t take the backup your data will be lost and you are unable to recover it.<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Overwritten Email Data:\u00a0<\/strong>Office 365 is a cloud-based application that permits the user to work remotely and also authorize to work multiple users on the same file. In case if you\u2019re important email is overwritten by someone else than what you do.<\/li><\/ul>\n\n\n\n<p>Now you understand why taking <a href=\"https:\/\/www.filefix.org\/tips\/backup-office-365-email-without-outlook\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"backup of Office 365 (opens in a new tab)\">backup of Office 365<\/a> data is very important. Read the upcoming section to know the working of an automated solution.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Automated Solution to Reduce Office 365 Mailbox Size<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Download and Install <a href=\"https:\/\/www.systoolsgroup.com\/office365-backup\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Office 365 Backup Tool (opens in a new tab)\">Office 365 Backup Tool<\/a><\/li><\/ul>\n\n\n\n<p class=\"text-center mr-2\"><a class=\"btn btn-success btn-lg btn-md-block p-3 text-white\" style=\"color: #fff;\" href=\"https:\/\/systoolskart.com\/download\/SYS2O9B6M\/512\" rel=\"nofollow\">Download Now<\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800; color: #fff !important;\" href=\"https:\/\/systoolskart.com\/buy\/SYS2O9B6M\/512\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Purchase Now<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Now, enter the required credentials into the software panel<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img decoding=\"async\" src=\"https:\/\/www.filefix.org\/tips\/wp-content\/uploads\/2020\/07\/login.png\" alt=\"User Details \"\/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Select the file format PST, MBOX, EML, EMLX, MSG accordingly<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img decoding=\"async\" src=\"https:\/\/www.filefix.org\/tips\/wp-content\/uploads\/2020\/07\/2.png\" alt=\"File format\"\/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Browse the destination folder for the resultant file<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img decoding=\"async\" src=\"https:\/\/www.filefix.org\/tips\/wp-content\/uploads\/2020\/07\/PST.png\" alt=\"Destination\"\/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>In the Advanced Setting, option choose to Delete After Download option<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1157\" height=\"681\" src=\"https:\/\/www.filefix.org\/tips\/wp-content\/uploads\/2020\/10\/PST2.png\" alt=\"Delete After Download\" class=\"wp-image-1222\" srcset=\"https:\/\/www.filefix.org\/tips\/wp-content\/uploads\/2020\/10\/PST2.png 1157w, https:\/\/www.filefix.org\/tips\/wp-content\/uploads\/2020\/10\/PST2-768x452.png 768w\" sizes=\"auto, (max-width: 1157px) 100vw, 1157px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Hit the Start Backup button to initiate the process<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img decoding=\"async\" src=\"https:\/\/www.filefix.org\/tips\/wp-content\/uploads\/2020\/07\/2.png\" alt=\"Start Backup\"\/><\/figure><\/div>\n\n\n\n<p>Once the software completed the process go to the\ndestination folder and access the resultant file. This is how one can reduce\nOffice 365 mailbox size effortlessly.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Why Office 365 Backup Tool?<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Permits you to download Office 365 contacts into VCF and calendar into ICS file format<\/li><li>Provide Include, Exclude folder option to backup selected data<\/li><li> Automatically deletes selected emails after downloading<\/li><li>Gives you the Naming Convention option to backup Office 365 emails in EML, EMLX, MSG format<\/li><li>Offer you to Pause &amp; Resume the ongoing process accordingly\u00a0<\/li><li>Capable to export Office 365 emails into 5+ file formats<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Conclusion<\/strong><\/h3>\n\n\n\n<p>Office 365 is a subscription-based application used\nworldwide nowadays and almost every user wants to reduce Office 365 mailbox\nsize. Therefore in this article, we have explained the automated solution\ntested by experts to execute such a task without deleting the Office 365 user\ndata. A user-friendly tool capable to export multiple user account data into a\nsingle click also doesn\u2019t need any additional tool to perform such problems.&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In today\u2019s era, the major crises faced by several users are how to reduce Office 365 mailbox size without deleting their crucial emails? As we know that Office 365 basic <\/p>\n","protected":false},"author":1,"featured_media":1224,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[59],"class_list":["post-1221","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-365"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Reduce Office 365 Mailbox Size? 5 Minutes Task<\/title>\n<meta name=\"description\" content=\"Seeking a solution to reduce Office 365 mailbox size. Step-wise solution to export Office 365 mailbox to PST, EML, MBOX, EMLX, MSG file format.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.filefix.org\/tips\/reduce-office-365-mailbox-size\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Reduce Office 365 Mailbox Size? 5 Minutes Task\" \/>\n<meta property=\"og:description\" content=\"Seeking a solution to reduce Office 365 mailbox size. 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